Terms of Use

Version: 1.0.0 | Effective Date: January 1, 2025

1. Acceptance and Binding Nature of Terms

These Terms constitute a legally binding agreement between you (the "User" or "you") and Collabrix (the "Company," "we," "us," or "our") governing your access to and use of the Collabrix platform, including all associated features, functionalities, applications, and services (collectively, the "Service"). By creating an account, accessing the platform, or utilizing any aspect of our services, you expressly acknowledge and agree to be bound by these Terms, our Privacy Policy (which is incorporated herein by reference), and all applicable laws and regulations. Your continued use of the Service constitutes ongoing acceptance of any modifications or updates to these Terms as may be published from time to time.

2. Description of Services and Platform Functionality

Collabrix operates as a comprehensive cloud-based project management and team collaboration platform designed to facilitate organizational efficiency, team coordination, and productivity enhancement. The Service encompasses, but is not limited to, the following features and functionalities:

• Project and Task Management: Tools and interfaces for creating, organizing, assigning, tracking, and managing projects, tasks, subtasks, milestones, and deliverables with customizable workflows and organizational structures.
• Team Collaboration and Communication Features: Functionalities enabling real-time collaboration, team member coordination, role assignment, permission management, and inter-user communication within project and team contexts.
• Document Storage and Sharing: Capabilities for uploading, storing, organizing, sharing, and collaboratively editing documents, files, and other digital assets within the platform environment.
• Progress Tracking and Reporting: Analytics, reporting, and visualization tools for monitoring project progress, task completion rates, time tracking, and performance metrics.
• Integration and Notification Services: System notifications, alerts, updates, and potential third-party integrations to enhance platform functionality and user experience.

3. User Accounts, Eligibility, and Account Security

3.1 Eligibility Requirements and Age Restrictions

To create an account and use the Collabrix Service, you must meet the following eligibility criteria: You must be at least thirteen (13) years of age, or at least sixteen (16) years of age if you are a resident of the European Union or European Economic Area. You must possess the legal capacity to enter into binding contracts under the laws of your jurisdiction. You must provide accurate, current, and complete information during the registration process and maintain the accuracy of such information throughout the term of your account. You represent and warrant that all information you provide is truthful and that you have the authority to bind yourself or any entity on whose behalf you are acting to these Terms.

3.2 Account Security and User Responsibilities

You acknowledge and agree that you bear sole and exclusive responsibility for maintaining the confidentiality and security of your account credentials, including but not limited to your password, authentication tokens, and any other access credentials. You are fully responsible and liable for all activities, actions, transactions, and content posted or transmitted through your account, whether authorized by you or not. You agree to:

• Implement and maintain strong, unique passwords and not share your credentials with any third party;
• Immediately notify Collabrix at [email protected] of any unauthorized access, use, or suspected security breach of your account;
• Ensure that you log out from your account at the end of each session, particularly when accessing the Service from shared or public devices;
• Accept full responsibility for any unauthorized use of your account that results from your failure to maintain adequate security measures.

3.3 Account Suspension and Termination

We reserve the right, in our sole discretion and without prior notice, to suspend, restrict, or permanently terminate your account and access to the Service if we reasonably believe that you have violated any provision of these Terms, engaged in fraudulent or illegal activities, abused the Service, harmed other users, or otherwise acted in a manner detrimental to the platform or its community. Upon termination, your right to access and use the Service will immediately cease, and we may delete your account and all associated data in accordance with our data retention policies.

4. Acceptable Use Policy and Prohibited Conduct

4.1 Permitted and Authorized Uses

You are authorized to use the Collabrix Service solely for the following legitimate purposes, subject to compliance with these Terms and all applicable laws:

• Personal and Professional Project Management: Utilizing the platform for organizing, managing, and tracking personal, professional, business, academic, or organizational projects, tasks, and related activities;
• Team Collaboration and Coordination: Facilitating communication, coordination, and collaborative work among team members, colleagues, or authorized collaborators;
• Lawful Purposes Only: Using the Service exclusively for purposes that are lawful, ethical, and consistent with these Terms, applicable local, national, and international laws, regulations, and industry standards.

4.2 Prohibited Activities and Conduct

You expressly agree that you shall not, and shall not permit any third party to, engage in any of the following prohibited activities or conduct while using the Collabrix Service:

• Violation of Laws and Regulations: Violate, circumvent, or attempt to violate any applicable local, state, national, or international law, statute, ordinance, regulation, or court order;
• Harassment and Harmful Conduct: Harass, threaten, intimidate, abuse, defame, stalk, bully, or otherwise harm or cause distress to any individual or entity, or engage in hate speech, discrimination, or violence;
• Malicious Software and Security Threats: Upload, transmit, distribute, or otherwise make available any viruses, malware, ransomware, trojans, worms, spyware, or any other malicious or harmful code designed to damage, interfere with, or compromise the integrity or security of the Service or any user's systems;
• Unauthorized Access and Hacking: Attempt to gain unauthorized access to the Service, other user accounts, computer systems, networks, or data through hacking, password mining, brute force attacks, or any other means;
• Service Disruption: Interfere with, disrupt, or attempt to disrupt the operation, functionality, or availability of the Service, including through denial-of-service attacks, excessive API calls, or resource-intensive operations;
• Spam and Unsolicited Communications: Send, transmit, or facilitate the transmission of spam, unsolicited commercial messages, chain letters, or any form of unauthorized bulk communications;
• Impersonation and Fraudulent Representation: Impersonate any person or entity, falsely represent your affiliation with any person or entity, or create false or misleading accounts;
• Unauthorized Data Collection: Scrape, crawl, data mine, or use automated tools to collect, extract, or harvest data from the Service without our express written permission;
• Inappropriate and Illegal Content: Post, upload, transmit, or share any content that is illegal, obscene, pornographic, defamatory, invasive of privacy, threatening, hateful, racially or ethnically objectionable, or otherwise inappropriate or harmful;
• Intellectual Property Infringement: Infringe upon, misappropriate, or violate the intellectual property rights, privacy rights, publicity rights, or other proprietary rights of Collabrix or any third party.

5. User Content

5.1 Your Content Ownership

You retain ownership of content you create (projects, tasks, documents).

5.2 License to Us

By using Collabrix, you grant us a license to:

• Store and display your content
• Process data to provide services
• Backup and replicate for reliability

This license ends when you delete your account.

5.3 Content Responsibility

You are responsible for content you post. We may remove content that violates these Terms.

6. Intellectual Property

Collabrix app, logo, design, and features are owned by us. You may not:

• Copy, modify, or reverse engineer our app
• Use our trademarks without permission
• Remove copyright notices

7. Third-Party Services

We use Google Firebase for:

• Authentication
• Database storage
• Push notifications
• Analytics

Firebase's terms and privacy policy also apply.

8. Service Availability

We strive for 99.9% uptime but do not guarantee:

• Uninterrupted service
• Error-free operation
• Specific features will remain unchanged

We may modify or discontinue features with notice.

9. Disclaimers and Warranty Exclusions

10. Limitation of Liability and Damages Exclusion

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW:

IN NO EVENT SHALL COLLABRIX, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, PARTNERS, LICENSORS, OR SERVICE PROVIDERS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO YOUR USE OF OR INABILITY TO USE THE SERVICE, INCLUDING BUT NOT LIMITED TO:

• Loss of Profits or Revenue: Any loss of business profits, revenue, anticipated savings, or business opportunities;
• Data Loss: Loss, corruption, or unauthorized access to data, files, documents, or other content (YOU ARE SOLELY RESPONSIBLE FOR MAINTAINING INDEPENDENT BACKUPS OF YOUR IMPORTANT DATA);
• Service Interruptions: Damages arising from service interruptions, downtime, unavailability, or technical failures;
• Third-Party Actions: Damages resulting from actions or omissions of third parties, including other users;
• Maximum Aggregate Liability: In any event, our total aggregate liability to you for all claims arising from or related to these Terms or the Service shall not exceed the greater of (a) the total amount of fees actually paid by you to Collabrix in the twelve (12) months immediately preceding the event giving rise to liability, or (b) one hundred United States Dollars (USD $100).

THESE LIMITATIONS SHALL APPLY REGARDLESS OF THE LEGAL THEORY ON WHICH THE CLAIM IS BASED, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, WARRANTY, OR OTHERWISE, AND WHETHER OR NOT COLLABRIX HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF CERTAIN WARRANTIES OR DAMAGES, SO SOME OF THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU TO THE EXTENT PROHIBITED BY LAW.

11. Indemnification

You agree to indemnify us against claims arising from:

• Your violation of these Terms
• Your content
• Your use of the service

12. Data and Privacy

See our Privacy Policy for details on:

• What data we collect
• How we use it
• Your rights (GDPR/KVKK)
• International data transfers to Firebase (USA)

13. Payments & Subscriptions

If we offer paid features:

• Prices are in USD/TRY as displayed
• Payment processed via Apple/Google
• Subscriptions auto-renew unless cancelled
• Refunds follow platform policies

14. Changes to Terms

We may update these Terms. We'll notify you via:

• In-app notification
• Email
• Website notice

Continued use after changes means acceptance.

15. Termination

You can delete your account anytime in Settings. We may terminate access if you violate these Terms. Upon termination:

• Your data will be deleted within 30 days
• Backup copies deleted within 90 days
• Some data may be retained if legally required

16. Governing Law

These Terms are governed by:

• Turkish Law for users in Turkey
• EU Law (GDPR) for EU users
• Istanbul courts have jurisdiction for Turkish users

17. Dispute Resolution

For disputes:

• First contact us to resolve amicably
• If unresolved, Istanbul courts (Turkey) or your local courts (EU) have jurisdiction

18. Severability

If any provision is invalid, the remaining provisions remain in effect.

19. Contact Us